Jobs and Internships

Please see below one position open             

1. REGISTRAR/DONOR SERVICES ADMINISTRATOR

 


Title: Registrar/Donor Services Administrator
Reports to: Executive Director
Hours: Full Time / Exempt Position. Must be available some nights and weekends. 

Download PDF Version of This Job Description

POSITION OVERVIEW
The award-winning Piedmont East Bay Children’s Choir (PEBCC) is seeking a Registrar who will enroll and manage the records of current and prospective students and their families. This position also supports the Executive Directors’ development work.

REGISTRAR
Annually, the Registrar drives the enrollment of over 300 students in our 16 different choirs as well as camps and tours via Salesforce.  The registrar also processes any changes for families and their students. 

Closely manage the re-enrollment of returning students, proactively reaching out to Choir Families as needed. Work with conductors to closely manage student Promotions.
• Create records for prospective and new students.  Develop, prepare and mail enrollment packets. Follow up with parents as needed to make sure registration information is complete.
• Maintain high data integrity for all records.
• Create reports, such as class rosters for conductors and enrollment reports for the Executive Director. 
• Respond to inquiries from new prospects about class placements and program information. 
Coordinate two (late January and August) auditions for new students on Saturday mornings: schedule time slots for  prospects, recruit assistance from TAs.
• Semi-annually, work with conductors to store and distribute student report cards.
• With input from the faculty and office, drive improvements to registration and report card processes and forms.
• Assist Member Services and Accounting with accounts receivable, including processing payments, sending and tracking the receipt of invoices, and assisting families with their accounts.
• Serve as the office Salesforce Administrator. 

DONOR SERVICES
Supports the Executive Director development activities.

• Develop files for mail mergers, including the Annual Appeal.
• Process thank you letters for Executive Director from Annual Appeal, Auctions, Gala, and other activities on a timely basis.
• Track donation from Annual Appeal, Gala and other streams. Analyze contributions by segment and donation level.

GENERAL OFFICE SUPPORT

• Customer Service. In partnership with other office staff, answer phones and assist visitors as needed.      
Concerts. The Choirs' administrative staff works as a team to support concerts and events, and the Registrar, as team member is expected to work at approximately 6 -8 events each year.  These are distributed amongst staff members according to availability, and responsibilities may include front-of-house support, volunteer coordination, backstage supervision of children, and production/stage management. 
Customer Relations Management. Manages and maintains the choirs' data management system and supports staff and faculty in its usage. 
• Other responsibilities as directed. 

QUALIFICATIONS:

Required 

• At least two years professional experience.
• Ability to work some evenings and weekends for concerts.
• Strong computer and clerical skills, including Microsoft Word and Excel.  
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced, occasionally stressful environment.
• Superior problem solving skills and an ability to work independently.
• Customer Service focus and good interpersonal skills. Strong oral and written skills. Ability to collaborate effectively with faculty, staff, board members, parents, etc.

Preferred

• Understanding of, and passion for, PEBCC mission.
• Two to five years of working in Salesforce.
• Experience in back-end customization of web-based CRMs
• Working knowledge of QuickBooks 2014 Non-Profit Edition
• MAC proficiency

COMPENSATION AND BENEFITS
PEBCC offers a kind environment in comfortable and spacious offices on Grand Avenue.  Compensation commensurate with experience within the PEBCC's guidlines.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Registrar/Donor Services Position” in the subject line. All attachments should be in Word or .pdf.

Job offer contingent on a full background.

Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization.

 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

 

Please see below three positions open             

1. Office Manager

2. Choir Conductor, Girls Choir, Grades 3 through 6

3. Program Manager, Golden Gate Festival

Title: Office Manager
Reports to: Executive Director
Hours: Regular/Full Time or Part Time (25 hours per week)

Download PDF Version of This Job Description

POSITION OVERVIEW
The Award-winning Piedmont East Bay Children's Choir (PEBCC) is seeking an Office Manager to provide administrative support of the Executive Director, Artistic Director, Administration Staff. The position can be filled as part time or full time.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization, provides afterschool music programs through progressive choirs, summer camps, national and international tours and concerts, and partners with major arts organizations in the San Francisco Bay Area.  Triennially, the choir hosts the Golden Gate Youth Choral Festival with choirs participating from throughout the world . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

OFFICE MANAGEMENT 

  • Ensure an organized work environment for the office, volunteers, faculty, and Board of Directors.  Working closely with Executive Director identify and implement operational efficiencies.  

Maintain office equipment including copiers, postage meters, printers, copiers and phone system. Update phone outgoing messages.
• Maintain office supplies.
• Maintain office schedule, and sick days and holidays.
• Report hours for payroll monthly
• Manage and deliver incoming mail, post outgoing mail.
• Manage offsite storage.
• Manage sales of choir merchandise (CD's tee shirts, etc.)
• Work with IT consultants to maintain and configure workstations, network and e-mail server, including software and hardware upgrades/troubleshooting.
• Assist in developing IT best practices, including backups, storage and security.
• Administer users and content for the PEBCC intranet.

IT/COMMUNICATIONS

• Create  new personnel files. Provide new employees with employment policies and forms (i.e. W-4, W-9, 19, manual acknowledgements). Collect and file new hire forms
• Maintain personnel contact information and signed confidentiality agreements of all staff, volunteers and interns. 
• Post open positions on Web sites

EXECUTIVE/BOARD SUPPORT

• Provide support for Board-related activity, including meetings, retreats, etc.
• Update and distribute the board orientation manual.
• Produce, update and distribute schedules, board and staff directories.

EVENTS

• The Choir’s administrative staff works as a team to support concerts and events, and the Registrar. Team members are expected to work approximately 8-12 events each year. These are distributed amongst staff members according to availability. Responsibilities may include front-of-house support and volunteer coordination.

UNIFORMS

• Facilitate measuring, ordering, and delivery of choir uniforms in a timely manner.

AR/AP

• Make deposits in a timely manner.
• Complete file storage and shredding and archiving in compliance with records retention and confidentiality guidelines.
• Assist bookkeeper with processing collections.  Work with the Registrar to ensure weekly reconciliations between QuickBooks 2011 for Non-Profits and Salesforce
 

QUALIFICATIONS

Required
• Excellent oral and written skills. The ability to communicate and work effectively with volunteers, staff, board members, faculty and the general public.  Attention to detail and superior proofreading skills are a must. 
• Sophisticated computer and clerical skills, including Salesforce, Microsoft Word, Microsoft Excel, Gmail, Internet searches, Mail Merges, and Google Docs.
• Office management/administrative support experience in a professional environment.
• Ability to set priorities and meet deadlines on concurrent projects in a fast-paced environment.
• Available to work some nights and some weekends per school, camp and concert schedules.
• Impeccable organization skills with high attention to details.
• Exceptional customer service and issue resolution skills.
• Accuracy and Data integrity.

Preferred
• Two years bookkeeping using QuickBooks for Mac (Non-Profit Edition). Knowledge of generally accepted accounting principles and procedures and their application to basic accounting. 
• Understanding of, and passion for, PEBCC mission. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

Please reference “Office Manager” in the subject line. All attachments should be in Word or .pdf format. 

Piedmont East Bay Children’s Choir is an equal opportunity employer. 

Thank you for your interest in Piedmont East Bay Children’s Choir. We regret that we are unable to personally answer all applications. We will contact you should we feel your application is a good fit for our organization. 

 

Title: Choir Conductor, Girls Choir, Grades 3 through 6
Reports to: Training Dept. Director
Hours: RPart-time. Afterschool rehearsals on Tuesdays from 4-6pm. Occasional weekend performances and other events.

Download PDF Version of This Job Description

POSITION OVERVIEW
Direct Girl's Training 3 (GT3), an upper-level choir in the Training Department for girls in Grades 3 through 6.

Piedmont East Bay Children’s Choir - a 501(c)(3) non-profit organization - provides afterschool music programs through progressive choirs, summer camps, and concerts, and also partners with major arts organizations in the San Francisco Bay Area.  Several of the advanced choirs tour either nationally or internationally and are the anchor for our triennial Golden Gate International Children's and Youth Choral Festival which will be held in 2018 . PEBCC is a highly rewarding place to work for those interested in providing children and young adults with an exceptional music education in a performance oriented choral arts program. Founded in 1982, PEBCC is located in Oakland/Piedmont area. To learn more about the work of PEBCC, please visit www.piedmontchoirs.org and www.goldengatefestival.org. 

JOB REQUIREMENTS

• Lead Tuesday, two-hour rehearsals, 4:00pm-6:00pm
• Select repertoire for the Assigned Choir as approved by the Training Department Director for unison and 2 parts
• Plan and conduct regular weekly rehearsals that provide training in singing and vocal development, style and history per the Choir's formal curriculum.
• Incorporate the choir's music theory program weekly
• Conduct two semesters of regular weekly rehearsals for the Assigned Choir.
• Conduct the choir's regular concerts and specific events.
• Attend staff meetings.
• Attend and assist with auditions.
• Review and assess the musical and personal growth of choir members each semester and complete student evaluations.
• Greet and interact with parents at Choir rehearsals, performances, and other events and respond professionally to their questions and concerns

QUALIFICATIONS

• Minimum of Bachelor's Degree in Music, or Music Education (or in relevant field) plus at least two years of work experience similar to this position.
• Kodály training preferred.
• Have knowledge of treble repertoire
• Have good communication and organization skills
• Required to work some weekends depending on performance dates and times.
• Must be devoted to team efforts, be pro-active, flexible, and maintain a positive, can do, will try attitude. 

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Send a cover letter and resume to: hr@piedmontchoirs.org or mail to: Careers at PEBCC 
Piedmont East Bay Children’s Choir
3629 Grand Avenue
Oakland, CA 94610

If by email, please reference “Conductor” in the subject line. All attachments should be in Word or .pdf format. No phone calls, please.

• A full background check will be required before position is offered
• Applications accepted until position is filled.
• Piedmont East Bay Children's Choir is an equal opportunity employer.

Thank you for your interest in Piedmont East Bay Children’s Choir. 

Title: Program Manager, Golden Gate Festival
Reports to: Executive Director, Artistic Directo
Hours: Part Time in 2017. Builds to Full-time in 2018.
Must be available some Nights and Weekends.
APPLICATION DEADLINE: December 15, 2016

Download PDF Version of This Job Description

ABOUT THE GOLDEN GATE INTERNATIONAL CHORAL FESTIVAL
The Golden Gate International Choral Festival (GGF) is an unforgettable week of rehearsals, public performances, friendly competition, and cultural exchange. From July 8-14, 2018, top U.S. and international choirs will gather under the batons of Artistic Director Robert Geary and other eminent guest conductors.  Together, we will embark on a voyage of musical discovery. The youth will sing, learn and live with their peers from far and wide, rendering the faceless into friends.  The Festival is operated as part of the Piedmont East Bay Children's Choir program and is a 501 (c) (3) non-profit entity

POSITION OVERVIEW

The Golden Gate Festival Manager will work with the Executive Director and Artistic Director to manage various program, administrative and production tasks for the Golden Gate Choral Festival, July 8 through 14, 2018.  The GGF Program Manager's duties will comprise working with various team members to update and maintain Festival production flowcharts and onsite workbooks; and managing editorial and production of the Festival Program Calendar; arranging for and managing homestays, arranging for and managing facilities, tours, and transportation (local) as needed for Festival participants.

The Manager is expected to be a part of the Festival's core organizing team and will play a significant role in shaping and presenting the Golden Gate Choral Festival.  For more information, please visit our website at www.goldengatefestival.org and www.piedmontchoirs.org.

DUTIES AND RESPONSIBILITIES:
PROGRAMMING

  • Implement the organization's strategic direction in line with the Golden Gate Festival's mission and values.
  • Under the direction of the Executive and Artistic Directors, manage the overall planning and staging of the Festival and its partner events, including online and regional events.
  • Closely work with the program Advisory Committee to develop and refine all Festival programs.
  • Identify and develop strategic relationships between the Festival and other key choral organizations, and peripheral organizations, both nationally and overseas. 
     

MANAGEMENT

• Work with Communications Director to coordinate inflow of press and promotional materials of invited Festival artists, scheduling, and confirmation of guests.
• Manage the Festival timeline and annual calendar of partner events encompassing rehearsal and performance times, hosting assignments, volunteer and personnel assignments, equipment delivery/pickup, etc.
• Assemble and update the Festival production workbook containing flowcharts and schedules. 
• Identify and recruit new choirs to the Festival
• Identify and supervise major committee heads (i.e. Hospitality, Outside Attractions, Housing, Merchandise, Competitions, Concerts, Day Camp, Picnics, Conductor's Banquet).
• Vet, perform background checks and assist in arranging for homestays for visiting choirs.
• Monitor the Festival's annual budget in consultation with the ED
• Recruit and manage volunteers and interns, meet the ongoing training and support needs in line with the Festival policies.
• Oversee Festival Office onsite.

• Coordinate preparation of materials for competition and returns materials to choirs following competitions.
• Nurture connections with current and potential sponsors in conjunction with the ED and Development Committee.  Support the ED as she seeks out new philanthropic support of the festival.
• 
Attend staff meetings as needed, and update the Executive Director on program organizing and planning.
• Coordinate administration of Festival awards with AD.
• Complete post-Festival activities: debrief, manual, and appreciation letters.
• Other projects as directed

QUALIFICATIONS

• Exceptional event planning and project management skills.
• Exceptional communication skills.
• Ability to work with (and learn from) diverse ethnic communities and individual personalities.
• A demonstrated ability to administer strict budget and timelines.

• Ability to work both collaboratively and independently and multi-task under deadline.
• A valid California driver's license.
• Excellent ability in Macintosh-based programs including Word, Excel, Google Docs, Email and Internet.
• A demonstrated passion for Youth Choral Music Competition and an understanding of the audience and goals of the Golden Gate Festival a huge plus.
• Fluency with Salesforce, and QuickBooks also a huge plus.

COMPENSATION AND BENEFITS
Salary commensurate with experience within the salary guidelines of PEBCC.

TO APPLY
Please email your resume and cover letter by December 15, 2016 to: GGF Festivalhr@piedmontchoirs.org or mail to:
GGF Festival - Administrator Position
3629 Grand Avenue
Oakland, CA 94610

No phone calls, please.

Please enter Festival in the subject line. 

This position will remain open until qualified applicant is hired.

Piedmont East Bay Children’s Choir is an equal opportunity employer.